Pittsylvania County Clerk's Office Floor Plan
Most-Used Genealogical Resources
The following short list of materials in the Pittsylvania County Clerk's Office is keyed to the above map locations:
- Deed books, 1767-1889 - 33;
- Deed books, 1890-present - 1;
- Land books, 1793-1999 - 18 and 19;
- Marriage bonds, 1767-1862 - 41;
- Marriage bonds, 1767-1814+ (laminated and available to the public)- 35;
- Marriage bonds, 1767-1814+ - 36;
- Marriage records, 1850-1971 - 32;
- Modern explanatory publications - 38;
- Revolutionary War veterans' records - 28;
- Revolutionary War claims for supplies - 28;
- Will books, 1814 to present - 30;
- Will indexes, 1767-1994 - 30.
(Note: except for laminated copies of early marriage records in section 35, original marriage records and wills are not available to the public. Clerical assistance is required. Certified copies of certificates are $3.00.)
The above short list is compiled merely as a starting point for research. See the summary and extensive list below for more precision; and consult with clerk's office staff for the most thorough, accurate and up-to-date information.
Summary of Records
Following are one-line summaries of records found in each storage area, keyed to the above map:
- 1 - Deed books, 1890-1999;
- 2 - Chancery order books, 1829-1993;
- 3 - Judgments, 1906-present;
- 4 - Deed index, 1964-present;
- 5 - Deed books, 2000-present;
- 6 - Computer for tax inquiry;
- 7 - Deed index, 1890-1964;
- 8 - Chancery records;
- 9 - Plats 1990-current;
- 10 - Microfilm map books;
- 11 - Microfilm machine;
- 12 - State highway plat books, 1950-present;
- 13 - Civil and criminal court records, 1950-1997;
- 14 - Copy machine;
- 15 - Map books, 1909-1989;
- 16 - Map index and annexation records;
- 17 - Current deed office (no genealogical records);
- 18 - Land books 1947-1999;
- 19 - Land books 1793-1946;
- 20 - Miscellaneous indexes;
- 21 - Miscellaneous court records 1971-1994;
- 22 - Board of Supervisors Minutes 1870-1992, and Judgments 1948-1961;
- 23 - Accounts, current inventories, 1770-present;
- 24 - Final decrees, 1926-1948;
- 25 - Miscellaneous civil and criminal records, 20th century;
- 26 - Chancery and law records, 1985-present;
- 27 - Civil records, 1950-current;
- 28 - Miscellaneous (mostly very early) records;
- 29 - Accounts current and judgments (20th century) and final decrees 1832-1923;
- 30 - Early births, marriages, deaths, wills, and miscellaneous;
- 31 - Miscellaneous court records, mostly early 20th century;
- 32 - Marriage records, deed indexes, and miscellaneous;
- 33 - Deed books, 1767-1889;
- 34 - Miscellaneous court docket books.
- 35 - Laminated copies of early marriage records.
- 36 - Early marriage bonds, miscellaneous court indexes;
- 37 - Common-law order books;
- 38 - Modern explanatory publications;
- 39 - Commitment papers (20th century), common-law order books;
- 40 - Common-law order books, and miscellaneous;
- 41 - Recent wills, powers of attorney, marriage licenses, search warrants;
- 42 - Bond books, charter books, and other miscellaneous;
- 43 - Judgments, 1961-present;
- 44 - Marriage licenses (mid-20th-century), and miscellaneous;
- 45 - Segregation-era voting records, and miscellaneous;
- 46 - Front desk;
- 47 - Change for copier.
(Note: except for laminated copies of early marriage records in section 35, original marriage records and wills are not available to the public. Clerical assistance is required. Certified copies of certificates are $3.00.)
Extensive List of Records
Following is a thorough (but not complete) list of records in the Pittsylvania County Clerk's Office, keyed to the above map locations, as informally inventoried during May-June 2001:
1
2
- Chancery Order Books, 1829-1993.
3
- Defendant Index to Judgments, 1906-present;
- Judgments, 1906-present.
4
- Grantor and Grantee Deed Index, 1964-present.
5
6
- Computer for tax inquiry.
7
- General, Grantor, and Grantee Deed Index, 1890-1964;
8
- Plaintiff Index to Pended and Ended Chancery Cases;
- Chancery Order Books;
- Plat Cabinet #43, 1889-1998.
9
- Plat Cabinet #43, 1990-current.
10
11
12
- State Highway Plat Books, 1950-present.
13
- Chancery, Criminal, and Misdemeanor Court Records, 1950-present.
14
- Copy Machine - $0.25 per copy.
15
- Map Books, A (1909) through U (1965), and 1 (1963) through 42 (1989).
16
- General Index to Maps;
- Taxable Real Estate Annexed from Pittsylvania County Into the City of Danville, 1988;
- Pittsylvania County, Virginia, Master Street and Road Name Guide;
- Danville, Virginia: Survey of 1988 Anexation Boundary between the City of Danville and Pittsylvania County, Virginia.
17
- Current Deed Office (no genealogical records here)
18
- Reassessments, 1952 and 1964;
- Land Books, 1947-1999;
- Personal Property, 1971-1979;
- Tax Exempt and Land Use Tax, 4 and 5, 1982.
19
- Land Book, 1793 - c. 1946, with some reassessment books also.
20
- Index to Inventories and Accounts Current, 33, August 1872 - June 1873;
- Index to Accounts;
- Index to Inventories Accounts Current, 37, November 1875 - (tucked inside Description of Trade Names, etc.);
- Index to Accounts Current, 39, 1877-1878;
- Index to Accounts Current Inventories & C. (volume and date unknown);
- Index to Accounts Current Inventories, 52, 1890-1891;
- Observation to Title to Personal Property, 7;
- Crop Lien Docket, 8, c. 1927-1931;
- Index to Circuit Court Common Law Order Book;
- Common Law Execution Book, 1843-1886;
- Circuit Court Common Law Order Book, 12, April 1887 - April 1899;
- Common Law Process Book, 1949-1967;
- Record of Local Board of Review, 1, 1915;
- Fiduciary Bond Book, July 1887 - March 1892;
- Fiduciary Bond Book;
- Fiduciary Book, 1946-1950;
- Judgments, ca. 1872 - 1886 (not sequential);
- Clerk's Order Book of Judgments Confessed, 1, 2;
- Clerk's Order Book of Judgments Confessed, 3, early- to mid-1930's;
- Daily Index to Deeds, Grantors from January 1, 1948;
- Daily Index to Deeds, Grantees from January 1, 1948;
- General Index to Deeds, 9-12, 1909-1920;
- General Index to Deeds, 13-18, 1920-1932;
- Index to Deed Book, 107;
- Index to Deed Books, 88, 92-98;
- Daily Supplementary Index to Deeds, Deeds of Trust, Liens, etc., A-K, January 1, 1948 - c. 1951;
- Index Chancery Order Book, 1852-1858;
- Circuit Court Chancery Order Book, 10, 1888-1891;
- Circuit Court Chancery Order Book, 12, 1895-1903;
- Description of Trade Names, Marks, or Devices, 1930's;
- Voter's Register, Banister and Staunton River Districts;
- Federal Farm Credit Lien Book, 2, 1942-1946;
- Settlements of Receivers and Commissioners Book (empty), 1960-1965;
- Agricultural Chattel Deed of Trust Book and Index, 1, 1946-1959;
- Agricultural Chattel Deed of Trust Book and Index, 2;
- Index to Bond Book;
- Loose Copies, ca. 1800;
- Conditional Sales Book, 14, c. 1927-1928;
- Ledgers, 1930-1931.
21
- Judgments, Civil Miscellaneous, Informations, Garnishments, Habitual Offenders, Restoration of Driving Privileges, etc., 1971-1994.
22
- Minutes of the Board of Supervisors, 1870-1992;
- Judgments, 1948-1961;
- Registered Voters, Tunstall District (as of 1968).
23
- Accounts, Current Inventories, 1770-present;
- Miscellaneous Liens, 1921-1961;
- General Index to Accounts, Current Inventories, 1767-1994.
24
- Final Decreees, 1926-1948.
25
- Civil Common Law Ended, February 1, 1950 - 1993;
- Civil Warrants, ca. 1973 - 1984;
- Criminal Warrants;
- Unpaid Warrants, ca. 1976 - 1988;
- Miscellaneous Civil and Criminal, ca. 1984 - 1995.
26
- Chancery and Law Records, 1985-present.
27
- Civil Records, 1950-current.
28
- Conditional Sales Book, 11 (1920-25), 13 (1926-27), 15 (1928-29);
- Lands Condemned for Railroads, 1852-1881;
- Militia Bonds, 1860-1861;
- Processioner's Report, 1812-1831;
- Old Surveys, ca. 1746-1781;
- Reservation of Title Book, 1, ca. 1890-1903;
- Ridgeway Methodist Church Reinterment Site No. 1011, 1961;
- Siloam Methodist Church Reinterment Site No. 1009, 1961;
- Medical Register of Pittsylvania County, 1879-1985, typed by Mary Leigh Boisseau;
- Index to Execution Book, January 1873 - ?;
- Index to Reservation of Title to Personal Property (early 1900's);
- Part of Index to Common Law Order Book, 10;
- Index to Common Law Order Book, 19;
- Suits, January - August 1868, Circuit Court of Danville, County Court, Hustings Court of Danville, Halifax Circuit Court;
- Accounts and Inventories, c. 1923;
- Index to Deed Book, 59, 84, 104, and unnumbered volume ca. 1875;
- Supplement V to the Code of the Laws of the United States of America: Laws of the 69th, 70th, and 71st Congresses 1925-1931 with Ancillaries and Index, 1931;
- Description of Persons Convicted of Criminal Offenses Pittsylvania County Court, 1891-1939;
- Index to Minute Book, 1895-1897;
- Index to Inventories and Appraisals, late 1800's;
- County Court Minute Book, 1803-1804;
- Court Minutes, 1801-1803;
- Entry Record Book, 1737-1770;
- Book of Estrays, October 1773 - 1782;
- Federal Farm Credit Lien Book, 1;
- Log of the Clerk of Court, 1833-1837;
- Index to Accounts, 23;
- Index to FEE Book, 1877;
- Index to Minute Book, 1875;
- Medical Register, ca. 1913-1982);
- Reservation of Title to Personal Property, 8, 9;
- General Registrations, 1902-1903;
- Vestry Book Camden Parish, 1767-1852;
- Register of Voters, Chatham, Callands and Pigg River, Dan River Districts;
- Land Surveys, 2, 3;
- Causes Issues Proceedings, 1774-1805;
- Court Memo Book, ca. 1955-1957;
- Muster Roll, 1917-1918;
- Veterans Records of the Revolutionary War;
- Claims for Supplies - Revolutionary War Soldiers, 1782;
- Book of Remembrance, Rawley Martin Chapter, UDC, Vol. 2;
- Description of Criminals, 1940's;
- The General Assembly of Virginia, 1940-1960, Register Index of Resolutions and Documents, E. Griffith Dodson, Clerk, House of Delegates, Richmond, 1961;
- Minutes of the Electoral Board of Pittsylvania County, 1922-1975;
29
- Accounts Current, 1974-1992;
- Judgments, 1905-1923;
- Final Decrees, 1832-1923.
30
- Will Book, 1-58, 1814-present;
- Pittsylvania County, Virginia, Births, 1853-1896;
- Index to Register of Births, Deaths, and Marriages, 1853-1865;
- Register of Free Negroes, 1807-1865;
- Mechanics Liens Record, 1885-1895;
- Court Fund Ledger, c. 1994;
- Register of Births, 2 volumes, 1853-1865;
- Partial List of Birth Records, 1866-1896;
- Deaths, 2 volumes, 1853-1896;
- Deed Book, 5, 1778-1780, and Wills, 1767-1780 (both bound in the same volume);
- Wills Inventories and Accounts Current, 1-A, 2-A, 3-A; 1815-1872;
- Record of Qualifications of Fiduciaries, 2 (1904-1939) and 3 (1940-1960);
- Tithables, 1767-1785, and Miscellaneous Lists, 1782-1785;
- General Index to Wills, 1 (1767-1942), 2 (1949-1965), 3 (1966-1978), 4 (1978-1986), and 5 (1986-1994).
Note: except for laminated copies of early marriage records in section 35, original marriage records and wills are not available to the public. Clerical assistance is required. Certified copies of certificates are $3.00.
31
- Court Records, 1, 1767;
- Court Records, 69, 1904;
- 8-volume Index to Court Records by Defendants and Plaintiffs, 1767-1904;
- Common Law Order Book, 3 (1831-1837), 5 (1840-1843), 6 (1843-1849), 7 (1849-1851);
- Chancery Memorandum, August 1, 1939;
- Common Law Memorandum, October 1, 1928;
- Chancery Issue Docket, 1946-1950;
- Memorandum Book Circuit Court, 1947-1952;
- Chancery Issue Docket Circuit Court, 1939-1949;
- Commonwealth Witness Book, 1962;
- Clerks Ledger, c. 1938;
- Conditional Sales Book, 31;
- Fiduciary Bond Books, 1892-1895, 1919-1923, and 1924-1927;
- Reservation of Title to Personal Property, 2, 3, 4, 5, 6 (early 1900's);
- Conditional Sales Book, 16, 1929-1931.
32
- Deed Books, 35-95 (1833-1890);
- Fiduciary Bond Books, 1884-1960;
- General Index to Deeds, 1-8, 1767-1909;
- Grantee Index to deeds, trust deeds, liens, etc., 1767-1889;
- Grantor Index to deeds, trust deeds, liens, etc., 1767-1889;
- Conditional Sales Book, 18-35, 1932-1950;
- Marriage License Register, 1, 7/1/1850-1860;
- Marriage Record, 2, 1861-1900;
- Index to Marriage Register, 2, 1861-1900;
- Marriage Bonds, 1, 1767-1862;
- Marriage Register, 4, 1901-1921;
- Marriage Register, 5, 1921-1927;
- Marriage Record, 6, 1927-1939;
- Marriage Register, 7-17, 1939-1971;
- General Index to Marriages, 1964-1994;
- Crop Lien Docket, 9-20, 1931-1944;
- Common Law Order Book, 44-60, 1967-1984.
Note: except for laminated copies of early marriage records in section 35, original marriage records and wills are not available to the public. Clerical assistance is required. Certified copies of certificates are $3.00.
33
34
- Common Law Docket, 11/1948-11/1952;
- Chancery Docket, 1984-1994;
- Ended Law Docket, 1985-1991;
- Ended Chancery Docket, 1942-1948;
- Ended Law Docket, 1981-1988;
- Ended Chancery Docket, 1980-1987;
- Voter Registrations
- Proceedings of the Board of Exemptions, March 14, 1862;
- Ended Chancery Docket, 1985-1993;
- Law Docket Chancery Court, 1975-1995;
- Ended Law Docket, 1972-1979;
- Ended Chancery Docket, 8/1982-12/1985;
- Release Deeds, 1: 1884-1897;
- Crop Lien Docket, 10, 11, 12, 14, 21: 3/1932 - 4/1935, 3/1936-4/1937, 5/1944-3/1936;
- Conditional Sales Book, 28, 32, 36, 37, 38: 2/1941-10/1941, 3/1946-6/1947, 3/1950-6/1952;
35
- Laminated marriage bonds, 1767-1814+ (available to the public)
36
- Marriage Bonds, 1767-1794, 1795-1804, 1805-1813, 1814-?;
- Ministers Return, 1770-1854;
- Index to Trial Justice Court Criminal Papers: Defendants, 1-2: 1948-1958;
- Index to County Court Criminal Papers: Defendants, 3-7: November 5, 1958 - July 2, 1973;
- Index to General District Court Criminal Papers: Defendants, 8-12: July 30, 1973 - December 9, 1984;
- Index to Trial Justice Court Civil Papers: Defendants, 1-2: March 6, 1936 - May 15, 1958;
- Trial Justice Criminal Judgments Returned to Court, 2: May 20, 1948 - July 13, 1948;
- Index to Trial Justice Court Civil Papers: Plaintiffs and Defendants, 10/4/1934-8/26/1948;
- Index to County Court Civil Papers: Defendants, 3-6: 6/12/1958-11/9/1978;
- Index to General District Court Civil Papers: Defendants, 7: 1/4/1979-11/24/1984 [spine: June 1979 - Dec. 1984];
- Crop Lien Docket, 22: 3/14/1946-3/2/1949;
- Crop Lien Docket, 26: 11/9/1961-12/30/1965;
- Discharge Book, 12;
- Induction and Discharge Records, World War II, Index, 1-11;
- Common Law Order Book, 4: 1837-1840;
- World War Memorial Record, 1;
Note: except for laminated copies of early marriage records in section 35, original marriage records and wills are not available to the public. Clerical assistance is required. Certified copies of certificates are $3.00.
37
- Civil Common-Law Order Book, 1-25, 26-30 empty, June term 1974-present;
- Chancery Order Book, 93, August 10, 2000 - present;
- Index to Common Law Orders: Defendants and Plaintiffs, A to K and L to Z, January 1, 1831 - December 31, 1936;
- Common Law Order Book, 8-18, October 1859 - December 31, 1919;
- Defendant Index to Law Cases, 1995-present;
- Plaintiff Index to Law Cases, 1995-present;
- Plaintiff Index to Ended Law Cases, February 1, 1950 - December 31, 1999;
- Execution Docket, 20-21, December 26, 1960 - April 23, 1975;
- Debtor Index to Financing Statements, 2: A-K and L-Z and 3-5: A-Z, January 1, 1975 - December 31, 1994.
38
- Pittsylvania County, Virginia, Inventories and Accounts Current 1770-1797, compiled by Lucille C. Payne (approximately half are for persons who died without a will. Guardian accounts, dower records, store inventories, and inventories at death);
- Pittsylvania County Marriages: Index to Marriage Book 2, 1861-1900, compiled by Mrs. Lonnie Crosby;
- Current issue of The Pittsylvania Packet, published quarterly by the Pittsylvania Historical Society;
- Pittsylvania County's Historic Courthouse: The Story Behind Ex Parte Virginia and the Making of a National Landmark by Herman Melton, 1999;
- Pittsylvania County, Virginia, Accounts Current, Book 3, 1797-1805, compiled by Lucille Payne;
- Vestry Book for Camden Parish (first 168 pages, through 21 August 1820);
- Cemetery records;
- 1880 Census Index of Pittsylvania County and Danville, Virginia, indexed by Claude and Marillyn (Lowe) Halsted, VA-NC Piedmont Genealogical Society, 1983;
- Register of Patrons Doing Research;
- 18th Century Grist Mills, by Herman Melton, 1989;
- Picks, Tracks, and Batteaux, by Herman Melton, 1993;
- Deaths of Slaves and Emancipated Blacks, 1853-1896 by Lonnie and Janie Crosby, 1988;
- Piedmont Lineages, May 1995, including "Pittsylvania County Register of Free Negroes (1805-1865)," transcribed by Mary Leigh Boisseau;
- (Incomplete) Pittsylvania County, Virginia Births 1853-1896, by Michael K. Williams and Mary Leigh Boisseau;
- "Lost" Marriages of Pittsylvania County, VA, 1853-1861, by Mike K. Williams, 1996 (the marriages in this book CANNOT be found in the records in this courthouse).
39
- Commitment Papers, 1936-1980;
- Clerks Orders, 1-9, 1904-2000;
- Common Law Order Book, 19-32, 1920-1952.
40
- Criminal Common-Law Order Book, 44-98: 8/1967-1/2001;
- Common Law Order Book, 33-43: 11/1951-7/1967;
- Following on north side:
- Ended Chancery Docket, one 1957, 1983-1995;
- Ended Law Docket, 1978-1994.
41
- Wills and List of Heirs, 1971-present;
- Power of Attorney and Affadavits of Lost Notes, 1973-1996;
- Marriage License Applications, 1992-present;
- Affadavits for search warrants, 1975-present.
Note: except for laminated copies of early marriage records in section 35, original marriage records and wills are not available to the public. Clerical assistance is required. Certified copies of certificates are $3.00.
42
- Bond Book #1-27, 1961-present;
- Court Fund Ledger, modern;
- Record to Register of Physicians and Surgeons, 1885-1917;
- Index to Statements of Trust Receipt Transactions, 1946-1965;
- Charter Book, 3-5, 1924-1972;
- Charters of Corporations, 2, 1904-1925;
- Record of Partnership, 1-3, 1922-present;
- Common Law Process Book, 1967-present;
- Record of Licenses and Permits Sold, 1972-1982;
- Index to Wills Filed, 1958-present;
- Index to Affadavits for Search Warrants, 1975-present;
- Memorandum of Facts for Decedents or Wards, #1-22, 1961-present;
- Marriage Register 18-46, 1972-present.
Note: except for laminated copies of early marriage records in section 35, original marriage records and wills are not available to the public. Clerical assistance is required. Certified copies of certificates are $3.00.
43
- Judgments, 1961-1968, 2000-present.
44
- Marriage Licenses, 1913-1978;
- Accounts, 1992-1993;
- Inventory and Accounts, 1994-present;
- Financing Statements, 1979-present.
Note: except for laminated copies of early marriage records in section 35, original marriage records and wills are not available to the public. Clerical assistance is required. Certified copies of certificates are $3.00.
45
- Execution Docket, 22;
- Marriage Bonds, 1767-1862;
- Fiduciary Bond Book, 1938-1944;
- Civil Common Law Order Book, 1974-1976;
- Witness Attendance Roll, 1928-1942;
- Roll of Colored Women Voters, Schoolfield Precinct, beginning 1904;
- Roll of Negro Men Voters, Schoolfield Precinct, beginning 1904;
- Roll of White Men and White Women Voters, Schoolfield Precinct as of ca. 1953.
46
47
See also:
The text above was produced by Henry, Patricia, Sarah, David, and Jonathan Mitchell, based on visits to the Clerk's Office during May-June 2001. The map is by Jonathan Mitchell.
The data presented above is a fairly thorough (but not complete) listing of Clerk's Office documents. Document storage locations are subject to change at any time, due to the constraints of continuous voluminous archiving of documents.
This guide is an elaboration on an outline of information provided by Ann Roach of the Pittsylvania County Clerk's Office staff; an article also entitled "Genealogical Treasures at the Clerk's Office," by Herman Melton and Henry Mitchell, in the November 1991 issue of the Packet, the quarterly journal of the Pittsylvania Historical Society; and a brochure entitled A Visitors Guide to Historical Genealogical Research in Chatham, VA, by the same authors and published in 1997 by Chatham First.
This webpage is sponsored by Mitchells Publications and the Sims-Mitchell House, Chatham, Virginia.
Copyright © 2000–2006 Patricia B. Mitchell.